Executive Administrative Assistant

ICS is looking to hire the right candidate to join the operations team, who’d get exposure to various roles in supporting the church.

Job Type: Administrative Position
Job Title: Executive Assistant

Reports To: Kathleen Yang
Works with: Ministry leaders, Church volunteers, Senior Pastor, and ICS Staff

Principle Function:
Executive Assistant will serve the church by fully assisting the church’s daily operations and supporting multiple ministries.

Significant Responsibilities:

  1. Office Administrator
    • Manages the Church office day to day-to-day essentials to ensure the smooth operation of the office including but not limited to purchasing, maintenance, document processing, organizing meetings, etc.
    • Track office stocks and supplies and make orders when necessary
    • Fully supports the Manager in coordinating events and delivering various tasks on a timely manner
  2. Provide any administrative support to their assigned ministry/ministries
    • Scheduling/Rostering for servers to serve on Sunday service if any
    • Able to organize special events and admin preparations
    • Support ministry leader during weekly routine
  3. Support in weekly Sunday service operations
    • Report to Millennium Hotel on Sunday weekly by 7:15 am
    • Set up at the information table and other ministry booths if any
    • Ensure the information table is always available for query at all times
    • Relationship building with ICS members and newcomers if they are new to ICS
    • Be occasionally alert to the operation needs during the main service
  4. Support church special events and quarterly seminars.
    • Generate communication materials such as posters and other communication graphics if needed
    • Support at various areas when needed on the day of the event
    • Each role and responsibility can vary depending on the events itself
  5. Weekly ICS Communications/Socials
    • Generate weekly ICS WeChat social posts
    • Generate weekly Church bulletin
  6. Fulfill any additional support from the Senior Pastor when needed
  7. Be a great team player to support other staff when needed

• Have relevant experience of at least 2 years in office administrative
• Minimum of a Bachelor’s degree
• Great interpersonal and communication skills
• Ability to multi-task at a time and expected to work independently after training
• Good written and oral communication
• Being able to fluently communicate in both English and Chinese is preferred
• Intermediate computer and software skills are preferred
• A great team player within the office

Based location: Shanghai, China
Days/Hours: Full-Time (Tuesday to Sunday, with Saturday and Monday off)
Wage/Salary: To be discussed
Contact Name: Kathleen Yang  kathleen.yang@icshq.org